Halifax County School Board will discuss bids from custodial outsourcing companies when it meets at 6 p.m. Thursday for a work session in the School Board Conference Room in the Mary Bethune Office Complex in Halifax.
The board agreed to receive bids until Wednesday at their last meeting after they amended and approved a request for proposal.
At the April meeting, Maintenance Director Jay Jennings outlined the RFP that offers qualified vendors the opportunity to present a proposal for custodial services for all the county schools.
Numerous requirements for qualifications were named within the RFP covering topics of insurance, contracts, payroll, duties, supplies and more.
The RFP states the first contract will be for 12 months from June 1, 2016 through June 1, 2017. With the school system having the option of extension annually up to an additional five years. Extension will be based upon satisfactory performance of the contractor.
After ED-4 Trustee Joe Gasperini told Jennings that he felt the school board should decide if employees were going to stay with the school system, Jennings told the board he wrote the RFP so that companies would give prices based on if they took the employees or if they remained employees of the school system.
The ED-4 trustee also said, “I just want to make it clear, just because we’re putting out an RFP doesn’t mean we’re automatically entering into an agreement with a company. We haven’t voted, and that won’t happen until RFPs are sent out.”
It also was noted that originally the RFP was to include maintenance and grounds, but board members agreed that it would be too lengthy and take too long.
Following the work session, the board is slated to enter closed session to discuss personnel matters.